Career Opportunities

The Cook is responsible for planning and preparing the meals served at the Early Head Start Program in accordance with Federal nutrition requirements for infants, children, and toddlers. The Cook must comply with all applicable sanitation, health, and personal hygiene standards and follow established food production programs and procedures.

Responsibilities include but are not limited to:

· The overall kitchen operations of the Early Head Start Program

· All food preparation, service and clean-up

· Preparation of nutritious meals and snacks for children; including preparing substitute items for children on restricted diets

· Appropriate use of facility supplies and equipment to minimize loss, waste, and fraud

· Preparing grocery lists and purchasing food and dietary supplies required for meal preparation

· Estimate food requirements and control serving portions to eliminate waste and leftovers

· Practice safe food handling techniques in food preparation and storage including properly marking and dating all stored food items

· Comply with established sanitation standards, personal hygiene, and health standards while maintaining an uncluttered work area

Education and / or Work Experience:

· High School diploma or equivalent, required

· Minimum of five (5) years’ experience cooking in a professional setting or related field, required

· Valid VI driver’s license, required

· Annual physical examination and random drug testing, required

· Valid CPR/First Aid certification and Food Handlers’ Card and required to maintain

· Must be able to lift/carry up to 50 lbs as well as stand, reach, lift, bend, kneel, stoop, climb, push and pull carts

· Computer skills, preferred

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This is an administrative position that assists the Site Manager by performing office, clerical, and other related duties. The position requires the use of considerable initiative and judgment, and work is performed in accordance with established rules, policies, and regulations. The position operates under the general supervision of the Site Manager.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

1. Provides general office reception services, including answering phone, and assisting tenants, staff and the public. Performs typing, computer data entry, filing, copying, and correspondence duties.

2. Responsible for the following processes:

a. Distribute negative rent payments to tenants

b. Prepare documentation for tenant-reported incidents and ensure appropriate follow-up action is taken.

c. Manage time cards

d. Maintain petty cash funds and submit monthly reconciliations.

e. Maintain and update sponsor data.

3. Assists with the collection of monthly rents payments and preparation of bank deposits. Once approved, deposits are made at the bank.

4. Maintains all tenants and applicant files, including personal documentation, and all related materials.

5. Maintains tenant data to track special events such as birthdays, anniversaries etc.

6. Collects required documentations for certification and recertification of tenants and applicants for the Ebenezer Gardens project under the Housing Management Division in accordance with federal and local guidelines.

7. Assists with home visits during the process of new applicants.

8. Reports all tenant admissions and discharges, and documents violations of tenancy or interim changes in tenants’ status.

9. Assist tenants and staff with the creation and completion of maintenance requests and ensure proper submission and follow-up as needed

10. Maintains and organizes inventory of office and janitorial supplies and requests replenishment as needed.

11. Prepares and drafts monthly reports, including the Volunteer Usage Report, Seniors Activity Report, and Incident Report.

12. Participates in planning, development and preparation of the Monthly Activities Calendar.

13. Prepares routine correspondence and all correspondence on behalf of the Site Manager.

14. Maintains records of Community Service Hours for individuals required to perform Community Service.

15. Serves as lead staff in the absence of the Site Manager and the Service Coordinator.

16. Performs other related duties as required to support Ebenezer Gardens under the Housing Management Division.

BASIC QUALIFICATIONS:

· High School Diploma or equivalence, plus at least six (6) years of related work experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Ability to interact tactfully and diplomatically with clients and staff.

· Ability to communicate clearly and effectively, both orally and in writing.

· Ability to define tasks and carry them out efficiently and independently.

· Demonstrate honesty, trustworthiness, and ability to maintain confidentiality.

The function of the Bookkeeper is to carry out the assigned financial, administrative and clerical services as well as other LSS functions relative to the overall operation of the administrative office. Duties include processing and monitoring payments and expenditures, processing miscellaneous cash receipts. It also includes providing these services in an effective and efficient manner that will ensure that vendors and suppliers are paid within the established time.

DUTIES AND RESPONSIBILITIES

1. Perform the day to day processing of accounts payable transactions to ensure that vendors and suppliers are paid in an accurate and timely manner.

Main Activities:

· Receive and verify invoices and purchase orders for goods and services

· Verify that transactions comply with financial policies and procedures

· Prepare invoices for data entry

· Enter invoices for payment

· Process backup(s) for check processing

· Prepare vendors checks for mailing

· Review and maintain listing of accounts payable

· Maintain updated vendor files and file numbers

· Maintain up to date bank balances by account

2. Provide administrative support in order to ensure effective and efficient office operations.

Main Activities:

· Answer main telephone line and assist with receiving the public and staff who come to the administrative office

· Ensure the confidentiality and security of all financial and employee information

3. Prepare or check deposit slips and make deposits.

4. Processing of inter–company transactions.

5. Prepare other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

The incumbent must have proficient knowledge in the following areas:

· Knowledge of accounts payable and accounts receivable

Ability to maintain a high level of accuracy in preparing and entering financial information

· Ability to maintain confidentiality concerning financial information

Skills

The incumbent must demonstrate the following skills:

· Excellent interpersonal skills

· Team working skills

· Bookkeeping skills

· Working knowledge of general ledger

· Attention to detail and high-level accuracy

· Very effective organizational skills

· Computer skills including computerized operating accounting, spreadsheet, and word-processing programs

· Time management skills